Stop searching for context and start owning it.
Turn your Outlook folders into a perfect, automated timeline of every project, client, and vendor interaction. Zero dragging required.
Search gives you fragmented results. Folders give you a chronological story—but only if they're 100% complete.
MailLedger is the only way to guarantee that when you open a project folder, you're seeing the absolute truth of that relationship, from day one to today. Automated documentation, not tidying up.
Trusted by professionals at
The search bar is broken.
When you search for “Project Beta,” you get a messy list of hundreds of emails, mixed with calendar invites and spam. You have to piece the story together manually. Context gets lost. Disputes happen. That’s dangerous.
The solution: three pillars
MailLedger doesn’t just organize—it builds a complete, automated record of truth.
The Passive CRM
Don’t have time to update Salesforce? MailLedger turns your Outlook folders into a living record. Create a folder for a lead, and every incoming and outgoing message is instantly stored there. It’s like a CRM that builds itself.
The Forensic Record (CYA)
Never lose a paper trail again. Whether it’s a dispute with a vendor or a change order from a client, you can trust your folder is 100% complete. Every email, every reply, every attachment—filed automatically. You have the full story when it matters.
Instant Onboarding
Handing a project off to a new team member? Don’t forward 50 separate emails. Share the MailLedger folder. They get the entire history—from the first handshake to the latest issue—in seconds.
Why it works
- Chronological truth View conversations as a timeline, not a search result.
- Sent-item sync When you reply, MailLedger files your sent email into the folder too.
- Retro-active filing One click cleans up months of unorganized history.
- Privacy-first We process headers only. We never store your email bodies.
- Team-ready Built for project managers, legal teams, and sales reps who need documentation.
Your data stays yours.
Microsoft Verified
Our integration uses official Microsoft Graph APIs with limited scopes. We comply with all Microsoft 365 security standards.
Privacy-First Architecture
We process headers only. We never store your email bodies. Your inbox becomes a source of truth without exposing your content.
Simple, transparent pricing
Own the evidence. Less than a cup of coffee per month.
Pro License
- Chronological timeline & sent-item sync
- Retro-active filing (clean up history in one click)
- Privacy-first: headers only, no body storage
- Team-ready: PMs, Legal, Sales
- Outlook Web & Desktop
Secure payment via Stripe. 30-day money-back guarantee.