Works inside Outlook. No new apps to learn.
Keep every deal in one place. Never lose the thread.
MailLedger turns Outlook into a chronological timeline of offers, inspections, lender updates, and closing docs. One folder per transaction—export the full history in one click.
No credit card required · 7-day free trial
Search Can’t Rebuild a Transaction.
Search for an address or client name and you get hundreds of results—offers mixed with listing emails, lender back-and-forth, and calendar invites. When title asks for the chain of approvals or a deal falls through and everyone wants to know what was said, you’re piecing it together from memory and scattered threads. You need one place per deal: a single, chronological record from first contact to closing.
The Current Chaos
MailLedger in Outlook
From: James Wong <jwong@buyersagency.com>
To: me
Subject: Offer submitted – 123 Oak Street
Offer submitted at $485K. Listing agent will present tomorrow. I'll keep all 123 Oak correspondence in this deal folder so we have one thread through closing.
James
No manual filing. No deal folders you forget to update.
You and your team keep using Outlook. MailLedger runs in the background and files every message into the right deal folder. Offers, counter-offers, inspections, lender updates, and closing correspondence land in one place—automatically. One folder per transaction, always up to date.
A complete record of truth for every deal.
The Self-Building Deal File
Every email tied to a transaction—listing agent, buyer’s agent, lender, title, inspector—is auto-filed into that deal’s folder. Your deal file builds itself. No more “which thread was that in?”
Offers, Inspections & Closing—Documented
When title or the other side asks for the chain of approvals, your folder has the full thread in order. No digging through search. One place, one timeline—ready for the closing table or the broker file.
Hand Off Deals Without the Forward Chain
When a deal moves to another agent or your assistant needs the full history, share the MailLedger folder. They get the entire chronological thread—no forwarding 50 emails. Everyone stays on the same page.
No New Software to Learn
Everyone stays in Outlook. MailLedger organizes behind the scenes. No training, no new tabs—just connect and go. Your workflow stays the same; your deal files don’t.
One-Click Export for Closing & Compliance
Need a time-stamped PDF or CSV for the file, the broker, or compliance? Export the full deal timeline in one click. Your transaction record is always audit-ready when someone asks what was agreed and when.
Built for teams whose timelines matter.
Construction & Procurement
Defend profit margins against unrecorded change orders.
Legal & Compliance
Instant, exportable audit trails for discovery and disputes.
Client Services
Seamless account handoffs. No forwarding required.
Real Estate
One folder per deal. Never lose the thread.
Agencies
One folder per client. Brief to approval in one place.
Enterprise-grade security
We prioritize privacy by design. MailLedger processes message headers to organize your history, but we never store your email bodies. SOC2 compliant, Microsoft verified, and encrypted.
Own the evidence.
Choose Starter for filing and Send & File. Choose Pro when you also need one-click PDF and CSV exports.
Starter
Smart filing for Outlook teams that need the thread in the right folder every time.
- File messages and threads in Outlook
- Send & File for outgoing email
- Folder lookup by project, client, or deal
- Works on Outlook on the web and desktop
Pro
Everything in Starter, plus export-ready evidence when you need to prove what happened.
- Everything in Starter
- One-click PDF exports
- One-click CSV exports
- Best fit for audit-ready mail histories
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