Works inside Outlook. No new apps to learn.
Never eat the cost of an unrecorded change order again.
MailLedger turns Outlook into an irrefutable timeline of client approvals, vendor delays, and site photos. Export the evidence in one click.
No credit card required · 7-day free trial
The Search Bar Can’t Save Your Draw.
Search for “Riverside Tower” or “Project Beta” and you get hundreds of results—change orders mixed with RFIs, site photos, and calendar invites. You piece the story together by hand. When the client pushes back on a change order or a sub goes into default, “I thought I sent that” isn’t enough. You need a single, chronological record.
The Current Chaos
MailLedger in Outlook
From: Chris Smith <csmith@client.com>
To: me
Subject: Request: Change Order #3 – Section 2 scope
Per the site walkthrough we need to expand Section 2. Can you send revised scope and pricing? We need it documented for our files.
Chris
No tagging. No manual filing. Just build.
Your team keeps using Outlook. MailLedger runs in the background and files every message into the right project folder. Change orders, RFIs, delay notices, and site photos land in one place—automatically. No new workflow, no training.
A complete record of truth for every project.
The Self-Building Project Ledger
Stop chasing paper. Every email tied to a project—client approvals, RFIs, sub correspondence, site photos—is auto-filed into that project’s folder. Your ledger builds itself while you focus on the job.
Change Orders & Delay Claims, Documented
When disputes happen, your folder has the full thread: approvals, delay notices, and correspondence in order. No more digging through search results. One place, one timeline—ready for the draw, the claim, or the lawyer.
Hand Off to the New PM in Seconds
When a PM or superintendent takes over a job, share the MailLedger folder. They get the entire chronological history—no forwarding chains, no “check your inbox for the thread.” Onboarding is instant.
No New Software to Learn
Everyone stays in Outlook. MailLedger organizes behind the scenes. No training, no new tabs—just connect and go. Field and office stay in sync without changing how they work.
One-Click Export for Draws & Disputes
Need a time-stamped PDF or CSV for the draw package, delay claim, or counsel? Export the full project timeline in one click. Your data stays yours—audit-ready when it matters.
Built for teams whose timelines matter.
Construction & Procurement
Defend profit margins against unrecorded change orders.
Legal & Compliance
Instant, exportable audit trails for discovery and disputes.
Client Services
Seamless account handoffs. No forwarding required.
Real Estate
One folder per deal. Never lose the thread.
Agencies
One folder per client. Brief to approval in one place.
Enterprise-grade security
We prioritize privacy by design. MailLedger processes message headers to organize your history, but we never store your email bodies. SOC2 compliant, Microsoft verified, and encrypted.
Own the evidence.
Choose Starter for filing and Send & File. Choose Pro when you also need one-click PDF and CSV exports.
Starter
Smart filing for Outlook teams that need the thread in the right folder every time.
- File messages and threads in Outlook
- Send & File for outgoing email
- Folder lookup by project, client, or deal
- Works on Outlook on the web and desktop
Pro
Everything in Starter, plus export-ready evidence when you need to prove what happened.
- Everything in Starter
- One-click PDF exports
- One-click CSV exports
- Best fit for audit-ready mail histories
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